How to Register SSS Online Employer Account

How to register SSS Online Employer Account? SSS Employer Online Registration Procedures and Requirements: If you are an employer or have been authorized by your company to process and file SSS records, contributions, applications, file sickness and loans, pass collection list, and other information, it is now important and helpful to register for an Employer’s Online Account to do these stuff easily, paperless and without going to the SSS office.

In this page, I am sharing how I successfully done the registration easily. After I paid our company’s contributions for this quarter, I was submitting the R3 reports as usual to the SSS and was surprised there’s a new task to be done.

They have given me a form I needed to fill up and I was required to register my employer’s online account to the SSS website before they received my R3 and contribution lists. So I did.

how to register sss employer account online

Steps and Procedures for SSS Employer Online Registration

  • Go to SSS official website and sign up as an Employer.
  • On the first phase, you will be asked to fill up the required field for employer’s details containing employer ID, company date of coverage, address with postal code, company email address, preferred user ID and contact numbers. Type the captcha and Click SUBMIT.
  • sss employer registration online
    A message will then appear (like below). Go to your email address and verify your account by going to the link provided in the email.
  • sss2
    You’ll then be brought to Phase 2 of the registration process. You need to provide the other needed information such as your personal SSS Number as you are the authorized signatory, your complete name and your email address. If you already have an SSS account online account as a MEMBER, it is advisable you use the details tied with that account. If not, just provide what is required and list them on your notebook so you may use them when you want to register as a Member.
register sss employer account
this is a sample for the phase 2 registration. I deleted my info for security reasons

Don’t forget to tick the “I accept the Terms and Conditions”

  • A message saying you have submitted your registration to SSS for validation and that you will be informed of the results through email. Check your email to know if your registration was successful.
  • sss4
    You’re done. You can now use the SSS Employer account and transact online.

You can also register your employer account online by going to the SSS eCenter section. Just make sure you have your employer details ready with you such as email address, preferred user ID, password, etc. A successful sign up there gave me this message below:

sss employer login

SSS Employer Account Features

How to use the SSS employer account online? Some of its awesome and amazing features and benefits are:

  • Make online transactions like submission of SSS contribution collection list a.k.a. R3 file, submission of loan collection list, maternity notification, submission of employment report a.k.a. R1A and certification of salary loan.
  • Online inquiry of employer static information, employer information, employer details, payment history, R5 payments, R3 totals, R3-R5 reconciliation, sickness history info such as EC sickness, SS sickness and sickness claim history records, maternity payee and claim history, short term loan info, loan payments, billing and collection list.

Disclaimer: I’m not affiliated with SSS. I’m just a member like you and I just made this post from my personal experience and shared it here because I know others, especially employers, will find this useful and helpful.

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About Fehl Dungo

Licensed Career Service Professional, tech investor, founder of Philpad, and published author of a poetry book at Barnes&Noble.

113 thoughts on “How to Register SSS Online Employer Account”

  1. May question po aq regarding sa AMS billing.. Bakit po hindi maedit ung employee information? May problema po b ang system? I tried several times pero ganun p din po. Please answer. Thanks.

    Reply
    • Hindi po talaga na eedit ung profile dun sa ams billing .. Monthly comp. Lng na edit Need pong idelete tapos iencode ulit ..
      Lalo na sa bagong ams billinh ang gara ng developer non nag gusto nilang i implement ung bagong billing .. Nung nag generate ako ng emp. List .. Tapos pag inupload error pabida kasi mga IT sa sss ee ..

      Reply
  2. tanong lang po . self po ba para bawat isa na mag pagawa ng online registration sa iba . kasi po un iba ginawang negosyo un online ng SSS . para makapag print ng SSS static . kasi online SSS ay personal log mo sa SSS online.

    Reply
  3. Hi! Ask ko lang about sa phase II ng registration. Paano kung yung name ng authorized signatory may suffix (e.g. Jr.) Wla kasi input box para sa suffix. Ok lng po ba na isama yung suffix sa last name field. Di ba magkaroon ng problem. Gusto ko lang makasiguro na correct yung i-input ko.

    Reply
  4. Question..
    Bakit antagal ng email para magamit ko na yung employer account? Natapos ko na yung step 2. Pero wala pa ring email na dumarating para malink at makapag log in ako?

    Reply
  5. ;QUESTION!! 🙂
    As an employer, where can I find the Date of Coverage(DOC)? Is it that date when we officially registered? The date in the Certificate of Registration?

    Reply
  6. I am getting an error message “Employer ID has already been registered” and
    “Date of Coverage is not the same with SSS records”

    What does it mean?

    Reply
  7. Hi! How long do I have to wait to receive the link in my email account for the Phase II of registering as a member? Please do reply. I am really in rush right now. Thank you in advance!

    Reply
  8. Hi ask ko lang if nakasama ba sa employer feature ng sss yun maview yun personal sss contribution at previous employer history ng mga employees nila thanks.

    Reply
  9. Good pm.. ask lng po sana ako if possible po ba o ano po ba ang dapat naming gawin para po makakuha kami ng new/another employer i.d for our new branch? kung pwede po ano po ba mga kailan for the registration? thank you this is from Coffee for peace,Inc.

    Reply
  10. Maam Im having problems with the message “Employer ID has already been registered.” how could I could correct this. Im trying to register as an employer. Please advice.

    Reply
  11. Hi po, ask ko lng.nag file kac ako ng disability benefir as i have thyroid cancer.all my docs are ok and stamped na po by sss. Ang problem po is don sa contribution ko nong june 2000. From my 1st employer. 1 month lng po un na contribution kac mag stop po ako magwork na don.lumipat po ako sa ibang company na. Accdg to sss, manual verification daw po ang need ko. Kac i volunteer na ako na lng lalakad para mapadali. Oks lng po ba un mam na ako na lng lalakad.need ko lng daw hingi sa employer ng R1A form certifying na i was employed by them at that time? Or pwede kaya po na ipadelete ko na lng ung june 2000 cont. Or the employer since 1 month lng naman po un na contribution?.tnx

    Reply
  12. hi po ask lang po ako kung paano mag fill up ng l501 form? on line po ba?
    kasi po yung employer ko hindi pa nya alam kung paano
    fist time pa po kasi nya kailangan ko po kasi yun para sa maternity benifit ko.

    Reply
  13. I would like to ask if i can change/edit/update the employer signatory info because our company have new authorized personnel to transact with SSS. Im trying to edit it but it seems like the that section cannot be touch, beforehand i went to SSS to asks them to change it but they said they dont have access and cant do so, only the employer can do it. I really need to change those info especially the email address. thank you so much. Godbless

    Reply
  14. Hi po ilan days po ba bago malaman anv date of coverage sa sss? Sabi nila kasi skin 1 month lng pde n mgpacapture para sa id ..but since one month pero bakit ndi pde?

    Reply
  15. ano po ba gagawin ko, nakalimutan ko po ang username at password ko sa online account ko ano po ang gagawin ko para mabuksan ko uli ang sss online account ko.nag email na po ako sa email add nila pero hindi naman nag re reply.

    Reply
  16. ate ilang days po para mg send verification para sa 2nd phase?? been 2 days n po kc wla pa aq na rereceived mail from sss.

    Reply
  17. Good day, Ma’am.

    I would like to ask where do I get the Employer ID? As I have no idea where to get it? Should I apply first through their office before I could register online?

    Hope you could answer me or just email me your response.

    Thank you so much in advance.

    Reply
  18. Hi! having problems with this SSS L-501 since expired na daw. now the problem is we just move into a new address & we are still in the process of transferring records. guess I have to wait pa for our RDO to be finalized before I can apply..

    Reply
  19. Hello po dapt ko po b iregister as employer or member ngwrk po aq in 6 mos only and ngayon po mgwwrk n po ako. Pero e-1 lng po ang meron ako. Pwede po b un iregister o my dpt pa po ako iupdated

    Reply
  20. Hi!
    Good Day po Ma’am. Tapos na po ako sa Phase I and Phase II I filled out all the required data na po but until now wala pa rin ako natatanggap na confirmation. I tried to register again baka kasi may m mali lang ako pero hindi na po ako makaregister. Ano po bang dapat gawin para ma access ko na po ang account.

    Reply
  21. Hi good day mam, ask ko lang po if ang hr namin nilagay nia sa date of employment ko sa R1-A ay january 5, 2015 samantalang october 1, 2014 pa nman po ako pumasok. finile nia yung r1-A nmin sa sss nung feb. 5, 2015 lng. ano po kay
    a effect nun?

    Reply
  22. Dear Ma’am:

    I can’t register po at your online registration for Employer. There is no confirmation or response that they already received the information given to the SSS Administrator, even though I filled out all the required data. I followed naman po the date coverage indicated at our SSS Certificate. Is there anything I can do to access the online employer registration. Hope to hear from you. Many thanks.

    Reply
    • Unfortunately, My.SSS feature is not working in the past weeks until now. We asked SSS when will this work, they told us that it’s uncertain. Their login is not yet functional in the moment.

      Reply
  23. Hello Good Pm po, nag register po ako sa online employer, na fill up ko po all the required details. tapos nag prompt na sya na “an email has been sent to your email address….” correct naman po yung na provide ko na email which is ***_******@yahoo.com. pero its been almost 6 hours wala pa rin po akong narereceive.

    Reply
  24. hi, we dont have an account yet in sss for online submission, i tried to register but i couldnt submit it, and ano po ibig sabihin nong date coverage? yan ba yong date na pag register mo for online account or date nong nag start ka sa business mo?

    Reply
    • If you’re registering as Employer, the date of coverage can be found in the Certificate issued by SSS to your company when you first registered. It is also the date of your first contribution

      Reply
      • mam fehl tapos na po kami sa phase 1 na select na namin yong link na binigay nyo kaso wala pong lumalabas nasa home lang sya ng sss site.. pano po to?

        Reply
  25. Good day,
    I just wat to ask ,do I need to get a new sss employer no. or can I still use my old sss number to register as employer?

    Reply
  26. Good Afternoon Ma’am. We are up to register our Company but am having trouble to understand what does the ” Date of Coverage” means? We lacked that information so that we could move forward to the next phase. We are hoping to your positive response. Thank You.

    Reply
    • The date of coverage is indicated in the Certificate given by SSS to your employer/company. Check out the certificate and type the data

      Reply
  27. Good day. I am able to successfully sign in and clicked on Salary Loan Application, but it said “Sorry. You cannot apply for a loan because your employer is not registered in the SSS Website.” Meron naman pong SSS ID and employer ko. What should I do ma’am?

    Reply
    • Your employer must register for SSS online EMPLOYER account because they will be the one to settle your loan application

      Reply
  28. Hi!
    Ask ko lang po, When i tried to enter Authorized Signatory in phase II ayaw tanggapin yung name nung taong assigned though nagfile na kmi ng L-501 last May 2013. Sinasabi po na “authorized signatory is not employee based on sss records”. Paano po kaya un ndi ba nila na-update sa records nila yung finile namin (ndi kc sya employee tlaga accountant lang). And kapag ung employee naman yung nilagay, ok naman then after validation sinasbi na ndi sya authorized.
    Kung pupunta kmi sa sss branch ok lang ba na ang magprocess is yung messenger basta may dala lang na required documents.

    Thanks!

    Reply
      • thanks, but ganun ba tlaga na kelangan to proceed in phase II need muna maging employee based sa records even before validation?

        🙂

        Reply
        • Ask ko lang po kung papaano malaman sa online registration yung pinopost ng company na R3 which is record ng mga employee and kung delinquent ba sila if may penalty yung company makakaapekto ba yun sa mga employee

          Reply
  29. Hi, I tried to sign up as an employer, but I always get a notice indicating that the user ID is already registered. However, the problem is, I still cannot access. Can you please help me? Any advice will be highly appreciated. Thank you.

    Reply
  30. hi! this p[ost is very useful! i have a question though. i am having trouble sa Employer Authorized Signatory. i have no idea where i could find the infos. i entered the same infos with the owner but i kept on seeing “HAS DISCREPANCY IN NAMES” i tried several names na but it doesnt seem to work.
    hope for your quick response. thank you 🙂

    Reply
    • It is written on the Certificate SSS gave you after the company has registered as an employer. That certificate also include the company’s SSS Number. Look at it. 🙂

      Reply
  31. Hi, ask ko lng po magpopst na sa na po ako sa sss online ng contribution kaso sabi eh hindi pa daw po npost ung cash collection.. pano po yun? tinignan ko sa online inquiry wala po xa even yung mga previous payments ko .. ano po ba dapat gawin?

    Reply
    • Hi Acel. This post is for employers only. You can ask your HR or employer if your contributions were posted. It’s their duty po. God bless. 🙂

      Reply
      • yups! sa accounting firm po kasi ako nagwowork then ako dapat yung magpost as their representative. kaso sa online nag error kasi not posted pdaw yung sa cash collection list. sabi iview ko daw sa online inquiry pero empty nmn,, pano un?

        Reply
      • hi maam pwdi pu bang magtanong paano isubmit ang collection thru manual? pag kasi sinasubmit kuna po submission failed or mali daw yung ec and ee amount pero tama nnn po. ano po pwdi kong gawin?

        Reply
  32. Hi po! I just need your advise sana. I remember po kasi na nakapag register na ako sa SSS online as an employee a few years back. However, i have not tried opening it again siguro for more than a year na. Just recently, nag try po ako i-access uli yong online account ko to check sana ang mga contributions and loan payments ko. The problem is, hindi na yata nagtutugma yong password and username. Naalala ko kasi na previously, yong SSS number ang ginagawang username. Since di na magtugma, naisip kong ipa resend sa email ko yong new password. The problem is, hindi na pala active yong email address na ginamit ko before when I registered online. So, definitely hindi ko sya matatanggap. My question is, how will I be able to register again using my new email address? Kailangan ko bang ipa reset yong account ko mismo sa SSS office or do I have to re-register na lang? Gusto ko po kasi sanang ma check yong loan payments ko kasi nag apply ako for a new loan kasi nakapag 1 year na ako last August. I badly needed the money sana. Kaya lang according to them, may 6 months pa raw na hindi na post na payment. I checked my payment records sa accounting ok naman and on time naman submission nila. I was thinking na kung merong problema, it’s not from our end but theirs. I wonder why masyadong mabagal ang posting nila ng mga payments. instead na makatulong, parang nakapagdagdag pa sa problema. That is why po sana matulungan nyo ako kung paano ko po ulit ma acces yong account ko..Maraming salamat.

    Reply
    • Hello 🙂 I suggest you go to the SSS personally and reset your online account applying your new email address and desired password. Make sure you choose strong password and also keep your login credentials in your notes so you wont forget them again. Also passwords in the SSS online account have expiry so we need to renew them (every 3 months ata). You’ll see the date of your password expiry on your SSS profile page after login. I also recommend you use a very reliable anti-virus software in your computer to take care of your private stuff and also to browse safely 24/7. I recommend Norton 360. You can try a free trial of it for 30 days then just buy the license after 30 days if you loved your experience using it.

      Reply
  33. Hi,

    Can our employer inquire using their employer SSS ID to check a person’s employment history with that person’s SSS ID of course?

    Thanks.

    Reply
    • Hi. Right now, you can view Employer static Info and payment history but not Employee Info. If you are an employee and wants to check your payment history, just register online. It is so easy. We have the step-by-step instructions here at Philpad with screenshots. 🙂

      Reply
      • Hi!

        I encountered problem in submitting the sss contribution. The notice is “Payment Details entered are currently not posted in the SSS Cash Collection System. Please submit the collection list online once payment details are posted in the Online Inquiry accessible from your My.SSS employer account.” but the payment is already posted in the payment history.

        Reply
  34. Hi Fehl,

    Good job with the blog. Very helpful.

    In your experience or from what you heard from your other “followers”, normally how long does it take for a bank to post monthly contributions to SSS that were paid over the counter?

    I encountered an issue when I tried to upload an R3 file. The problem is “Payment Details entered are currently not found in the SSS Cash Collection System. Please submit the collection list online once payment details are posted in the Online Inquiry accessible from your My.SSS employer account.”

    I am assuming that the SSS Cash Collection System referred to is some kind of a posting system of the R5 payments. The only explanation I can think of now is that the payments I did at the bank via over the counter about 3 weeks ago have not been posted to SSS. What do you think could be the issue? How long does it take banks usually to remit SSS contributions?

    Appreciate your feedback. Thank you.

    Justin

    Reply
  35. Good afternoon po! I am an employer with only one employee (my husband) and I paid his SSS contributions from Jan-June 2013 last January. At first, I did not know that I have to submit R3 reports. It was only in April that I was made aware of that I need to submit such reports so that my payments will be posted. I tried to process the requirements but I have been requested to return several times for some reasons: offline or the processing is only done every morning. On my third attempt, I was asked to look for the person in-charge on the 3rd floor. When I reached the office, the person they were referring to got mad since according to him, employers should try to register online by themselves first. So I explained that I was only following instructions and that I once tried to ask if I can do it by myself, but the lady said I have to pass through him. That moment, the guy gave me another instruction, which is for me to try registering online. So I did what was instructed. I already signed up as an employer 2 weeks ago but until now I have not received any email from SSS, which I believe they will. I tried to sign up again but I always get a notice indicating that the user ID is already registered. However, the problem is, I still cannot access. The online registration will be very helpful since I do not need to travel more than an hour just to reach SSS office.Can you please help me? Any advice will be highly appreciated. Thank you.

    Reply
    • If you read the article above, it was mentioned there that SSS recently required all employers to have an online account to facilitate the R3 reports and uploading. Since you have signed up for employer account online, you have to wait for the email sent by SSS regarding your registration. That’s only the phase 1. If you were successful, you will be prompt at phase 2 which is also discussed in the article. You still have to wait for another email then. You know you have completed the registration once SSS sent you Congratulations message containing your username and password to log in finally at the SSS portal.

      Reply
      • Thank you very much for the explanation. I have been waiting for the email from SSS for almost a month now. I have no idea what had happened to my registration. Do I need to go to the SSS office and inform them of my concern? I have been paying the contributions but until now, I haven’t posted any of them yet. Also, do you have any idea on how to reset the password for my personal SSS account? I have not tried accessing my personal account at the SSS website for more than 2 years already and I already forgot what was the password I used to create it. Thanks again for any help or advise you could extend.

        Reply
        • Hi Jan 🙂 You’re welcome. Check your spam folder too in case the email was lost there. hehe If no email was received for a long time, yes go to the SSS. If you want to reset password, there is a link on the website. Select “Forgot password” then SSS will email you. I think password has a validity of 6 months. Just check your profile, there is a message there when your password will expire.

          Reply
          • Hi good afternoon… done with phase 1 and 2 now I’m waiting for the second email but its been three weeks already haven’t receive any… not in spam folder or any other folders. ask ko lang does the authorized signatory needs to fill-up the SSS Form L-501? the AS is one of the employee… thanks po.

          • If the email requests you to file L-501, you need to submit it before you can proceed to the registration successfully. Yes both the authorized signatory and the employer must sign the L-501. The duplicate copy will be left in your company as a reference

  36. Good evening po..magtatanong lang po.
    Nag start po kasi ang business ng kaibigan ng asawa ko ng august 2009,foreigner po sya kaya nakiusap po sken na gagamitin ang pangalan ko sa pag gawa ng business permit. Every year po ako po ang nag aayos ng permit nila.ang problema po hindi po naipa register ung mga employee s sss. Hanggang sa nalugi po yung business. Naisip po ng asawa ko na sya na lang po ang bibili nung naluging business. Ipaparegister ko na po sana yung mga staff po namen.. magkakaproblema po ba kame dahil po ang nakalagay sa dti nmen is august 2009 pa po nag start itong business po. Thank uou po sana po may makatulong sken..

    Reply
  37. Hi,

    I’m trying to register our company, but its not accepting our date of coverage. It says in our certificate just month and year. How do we go about this?

    Thanks!

    Reply
    • What I did, I try to put the date of employment of my first employee history then it works. However I cannot proceed in second procedure. Because my employer authorized signatory is invalid. :\

      Reply
  38. Hi Fehl!

    I’m trying to submit the contribution collection list of my company thru sss online facility, here are my questions:

    1. If I do it this way, do I still need to go to sss to submit the hard copy?
    2. which files do I need to upload to the online facility of sss?

    Thank you!

    Reply
  39. Panu po ung sa employer id saan po un makikita dun po ba yun sa huling pinagtrabahohann ko ? eply plsssssssssss ……….

    Reply
  40. Hi! about online registration of employer…kailangan ba na may authorized person pati SSS number niya need iprovide?what if hindi siya employee ng company like agent lang as accounting firm na nagassist ng kanilang contribution?and what if namn nagresign na yung person na yun kailangan pa ba gumawa ng account for other authorized person?

    Thanks

    Reply
    • This is about employer registration. If you want to register as an employee, you can do too online. If you will as an employer, you need to be a signatory of the company or have filed SSS Form L-501 (Specimen Signature). I filed mine and it’s valid for one year. If the authorized person resigned, another signatory have to file another L-501

      Reply
  41. hi, my company which is a cooperative would like to ask your help in uploading r3 fom (soft copy). because it says that it is invalid format. the situation is that, we would like to post our payment in the SSS website, we have filled out the amount, receipts number and when we are about to upload the r3 generated form, it says invalid format. pls help..for ur reply, kindly email us on sppmpc_hinunangan@yahoo.com or at avedione@gmail.com

    tnx! and nice post

    Reply
    • Good morning 🙂 As employer, I suggest you go to the SSS branch that handles your records. All employers are now requested to register for the online account so posting and uploading R3 and other reports will be done online. Bring your current receipt and R5 collection list. Also prepare your company email address, username and preferred password. Go to the SSS e-online section

      Reply
  42. Hi po.pwede magtanong kasi i work as a nanny.kinuhanan po nla aq ng sss last year.as employer.pro nlaman ko po khapon na 4 mos.lng ung binyaran the other 12 months ay di po nla binyran..tinago po nla skin 2.khapon ko pa po nlaman ksi hinanap ko ung papers ko sa room nla.di po nla alm na alm ko na ito..until now wla pa akong i.d kc katwiran nla kaylngan pdaw mg upload pra may maipakita ako na ngbyad cla.
    Askd ko lng po sana kc ang monthly q ay 322.mgkano npo penalty dyan sa 12 months na d nbyaran nla?at ano po gagwin ko pra maging voluntary npo ako?pls po i ned ur help.thnks a lot godbless

    Reply
    • This post if for online registration for employer. From your situation, you sound like an employee though. I suggest you verify your account at the SSS. bring your valid IDs and SSS payment receipts to reconcile your account in case you want to. God bless!

      Reply
      • gud am po..ask ko lng po bakit ang tagal na po naming ngregister bilang employer bkit hanggang ngayon wala pa po kaming verification…di pa rin po kami mkaregistro ng contribution online…

        pls po patulong naman po kami..thank you po

        Reply
        • Make sure you are authorized signatory. Registration is usually easy and fast. If it’s taking too long on your end, I suggest you make a follow up personally at SSS

          Reply

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