How to use the latest SSS R3 Program to Download Reports

Now that we have installed the latest SSS R3 Program, it’s time I share here how to use the R3 program to generate files, download, upload and print reports such as Transmittal Certificate and Collection List. All employers are required by SSS to submit such report for posting of employees SSS monthly contributions. Recently, SSS also assigned employers to register for online account to easily facilitate and access SSS employees’ files including contributions and history records, premiums, loans and other profile records.

Before you read further, make sure you have installed correctly the latest SSS R3 software. If you did, give me a high five and let’s proceed.

Take note, this software is for employers only; employees must not use this unless they are authorized signatory.

Why should we use the R3 Program?

  • To submit R3 Files to SSS – Collection List, Transmittal Certificate
  • To make sure employees’ SSS contributions are posted and updated
  • To facilitate in the online employer account of uploading and reporting

When should you use this software?

After payment of SSS contributions every month or every quarter, whichever you use. You can look at the SSS payment receipt at the back to know more about R3 submission.

Step-by-step Procedure in using SSS R3 Program

r3 1Click on the R3 Employer’s icon on your desktop.

A new window “you are currently encoding R3 for:”will appear. Choose the applicable period and hit save and continue.

sss r3 applicable period

in this example, I am encoding SSS contributions for the month of July 2013

You’ll be brought to the Main Menu window. Select the first widget which is File Maintenance.

sss r3 instructionsInside File Maintenance, you’ll have these 5 Tasks and you need to go through them one by one. Start from Employer Record Maintenance. Since you’ve done that, proceed to the next.

r3 4

Type your employee’s SSS info. Take note that you don’t have to put comma on the SS amount and EC amount. Just hit enter whenever you go along each box. Double check everything you have typed. If correct, select Update Record.

r3 5

You’ll see then the following message:

R3 6

Now select Inquire Totals. You’ll then see the total number of employees together with the total SS amount and EC amount for the applicable month you are encoding. If it’s correct, click OK and proceed to the next step.

R3 7

Select Create SSS Text File. Save the file in your computer. Choose the folder you desire and hit SAVE.

R3 8

You’ll then see a message like this. That is the file you need to submit to the SSS. You can save and download it in your USB flash drive or upload it on SSS Employer Online account.

R3 9

Return to the Main Menu and select Report Generation to print transmittal certificate and employee file.

You’re done. It’s so easy right? Share your experiences with this software by commenting. Thanks!

Must read:

Disclaimer: I’m not affiliated with SSS. I’m a member like you and I’m using this SSS R3 software for my company. I’m just sharing it here to help others. If you have personal questions or inquiry regarding your SSS account, contact SSS.

Comments

    • mae says

      aling file po yung i. a.upload ko? 3 months n po aqng di makapag post ..on time nman kmi magbayad lagi na nlng sinasabi “The following problems were found in trying to submit this report:
      Payment details entered are currently not found in the SSS Cash Collection File.
      Please submit the collection list online once payment details are posted ?
      in your account which is accessible from your My.SSS’ Online Inquiry Module.” anu po yung gagawin ko? dati i used “create contribution list online” ok nman bat pag dating ng september di na ako mkapag. post? need an urgent answer. thank you po.

  1. Eric says

    Hi… SSS R3 program is about to expire by December 2013… Is there already downloadable NEW SSS R3 program for 2014 and beyond?

      • Dex says

        Ma’am Fehl, are you using the SSS Online in doing your report? Do you have any instructions or manual in doing so? Its kind of a big help knowing that submitting the usual r3 to the SSS Branch takes so much time.

        • Fehl says

          I was trying to upload R3 online but their system loads so slow so I submitted USB files again personally. I will publish teh instructions here about online uploading after I successfully done it :)

          • Dex says

            copy that ma’am, was hoping to try the online thing, though the advantage of not going to the SSS branch and wait for hours till your turn comes, I am still doubtful of the system online whether it will provide fast and correct statements or it will have discrepancies.
            ->i will do the manual thing for now then till ma’am Fehl makes a tut and shares her experience.

  2. ERICK says

    Hi,

    My officemate have some discrepancies on her payment. May I ask what should we do if the amount on the receipt (which was paid last week of September) is greater than the total amount of the employees contribution. Ex: Receipt amount: 394,700 < Total Employee Contributions: 395,000

    Thanks Fehl.

  3. jaireh faith says

    Good day po,

    Bago lang po kami na company callcenter here in davao,pano po ung mga wala pa pong sss numbers?

    Kase po kunware ang total contribution namin is 1m, binabayran kase namin ung mga walang sss at merong sss.

    so ang mangyayare po kunware, 600000 contribution sa may mga sss at 400000 sa mga walang number,tatanggapin po ba nila yan? sa R3 po,kahit di tally sa receipt?

    • Marifel Dungo says

      The first step is your company must register as Employer at the SSS branch near you. Your company representative or HR officer can do that provided they are authorized signatory. The rep will submit R1 forms and all requirements for registration. SSS then will give your company their SSS EMPLOYER NUMBER. SSS will issue certificate of this too or a plate bearing the number. SSS then will tell your rep how and when to remit employees contributions.

      All payments of contributions require every employee’s SSS number. You will have a big problem if you pay contributions of employees not registered in the SSS. Start from the first step – which is to register

  4. ANDREI MILAOR says

    i’m new to this po sorry so dapat po ba separate report for each month? isa lang kasi ang employee ng mom ko ako ang pinag eencode… mejo confused ako maraming pinapaencode sakin so 1 month enter un gawa ng report change ko ung applicable period then gawala uli ng separate report? thanks po..

    • ANDREI MILAOR says

      tsaka kung magbayad po kasi sha either quarterly or pang 1 year so uulitin ko ung or naumber every time gagawa ako ng report kasi pang monthly ung report na nagagawa nung program? sorry sobrang newbie @_@

    • Marifel Dungo says

      Yup do the reporting per month and print transmittal report per month. I do the payment quarterly and uploading of reports quarterly too so when I go to the SSS, I can pass the 3 months same day. Tipid time and gas.

  5. carla says

    hi! ok po ung online SSS inquiry regarding para alam mo if nahu2log ba talaga ng employer mo ung sss contribution mo.

  6. carla says

    Just information lang po regarding sa experience ko because i am an OFW, sa saudi and sinubukan ko pong mghulog ng SSS contribution d2 sa saudi arabia, anyhow dahil po sa sss online regarding sa transaction ok naman po na updated naman agad within 2 days kc saturday aq ngtry mghulog for the whole year of 2013. un po pumasok naman nung nicheck q sa SSS online.
    Ask ko lang po meron po meron po bang option dun sa SSS online na instead pag uwi mo sa pinas para mag loan is d2 na lang din po thru online mgprocess ng SSS loan po?

  7. Noemi S. Apolinario says

    Hello po Mam gusto ko po sanang mag volunteer ano po dapat ko gawin? na stop po ako nang matagal dahil sa nawalan me nang job.Hope you’ll answer me. thanks and God bless po.

    • Marifel Dungo says

      It’s important to remain an active SSS member to be eligible to benefits and retirement pension in the future so I recommend you never miss paying your contributions. If you’re not employed anymore, you can still resume your membership by updating into voluntary member. Go to the SSS and submit an update form and pay your contributions

  8. kristine joy says

    Hi! Just want to ask if may kailangan pa bang gawin before updating the file for 2014? Hindi kasi ina-accept yung SS amount. Out of bracket daw. Pero nag base lang naman ako sa latest contribution table. Thanks!

  9. ubhe salud says

    hi, nag aupdate po kasi ako sa rf3 ng bagong amount ng contribution pero di ko sya ma update kasi lumalabas sa system out of the bracket yung amount, nagbased lang naman po ako sa new contribution ng 2014, pano po kaya un? thanks

  10. Inna Victoria says

    Hi Maam, after you have saved and printed the transmittal certification and employee list..

    Ill just go to the nearest SSS to submit them? Or do I need to bring with me the USB with the soft copy of the R3 Text Files?

    Another thing, when I encode the employees on R3 and even with our online account, it always say that the amount is account of bracket. In the first place we follow the break. What would be the possible problem maam?

    Thank you so much!

    Been struggling with this since I got into the job. I hope you could help me.

    Best Regards.

    • Fehl says

      Yes, you need to submit a copy per month of the Transmittal and Collection List (soft copy and hard copy). Meaning your USB and print outs. It’s out of bracket because you need to install the new 2014 R3 version. I emailed it to you today in your gmail so you can use it. It’s the new one.

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