How to get a Travel Order – Form, Letter Philippines

How to get and request Travel Order in the Philippines? All government officials and employees are strictly required to have a Travel Order to authorize them to travel abroad no matter what the purpose or how long the duration of their travel will be. In this post, I’m sharing a travel order letter sample and the procedures and requirements in getting the form. I got the approved travel order in two weeks.

According to the Section 1 of Executive Order No. 459 (by ex-President Gloria Macapagal Arroyo), “the following officials shall seek approval from the Office of the President to travel abroad.”

Members of the Cabinet and officials of equivalent rank;

Heads of GOCCs (Government-Owned and Controlled Corporations), GFIs (Government Financing Institutions) under or attached to the Office of the President; and

Heads of agencies under or attached to the Office of the President”

Provincial governors and mayors however shall seek approval from the Secretary of the DILG.

Heads of State Colleges and Universities shall get Travel Order approval from the Chairman of CHED while other officials and employees of these state colleges and universities will get their approval from their respective heads.

The same with TESDA heads, they must seek approval from the Chairman of TESDA.

All officials and employees of government agencies must get approval from the head of their agencies.

In this post I’m sharing how I got a Travel Order for my mom who is a teacher. Since public school teachers are under the Department of Education, I got the approval from the Director of DepEd Region. Take note that every district has a liaison officer who will usually do the paper work with this matter. But because we were in a rush, I decided to be the one who would process all stuff.

Travel Order for Teachers Requirements

  • Travel Order Letter – indicating the reason of travel, where and how long (see sample letter below)
  • Clearance from the school where you are teaching – indicating you’re clear from any accountability or liability
  • Latest Payslip
  • Form 6 – Leave Forms (example: 3 copies if your leave is for 3 days)

Travel Order Letter Form Sample

Sample only. Names are not real.

Letter Sample – Source: Philpad

January 11, 2019

Department of Education
Region IX, Division of Santiago
District of San Jose
St. Peter Elementary School

Kellan M. Watts Ed. D.
District Supervisor

Dear Sir:

I am requesting your honorable office for a Travel Order to authorize me to travel in Singapore on February 14 to February 17, 2019. My son has been promoted to an executive position and he will be officially introduced on February 15 on their company’s big celebration. As proud parents, we were invited to witness the special event.
I will be forever grateful of your kind authorization with this matter.
Thank you very much, Sir.

Very respectfully yours,

Anastasia D. Smith

Procedures in getting a Travel Order for Teachers

The process involves 3 endorsement – first from the district office, second from the division and third (last) from the region office.

1st Endorsement – have your papers signed by the District Supervisor

Submit the letter addressed to the District Supervisor together with your latest payslip and Clearance. The liaison officer then will issue you 1st Endorsement Letter and Clearance after all documents has been signed by the Supervisor. You need to bring these forms at the Division Office for all the authorized heads to sign.

2nd Endorsement – you will need to go to the Human Resource Office (H.R.O.) for your 2nd Endorsement. Have all your papers signed and noted by the department heads. Some of the department heads you will need approval from are:

  • Cashier
  • Accounting (Provident Loan)
  • Admin. Officer
  • Supply Officer
  • Schools Division Superintendent

Then you need to go to the Personnel Section for your Form 6 to get verified and signed.

Proceed to the Admin. Officer for your other papers to get signed. Let the Superintendent also sign them.

Go back to the Records Section and submit your Clearance and a copy of signed endorsements.

3rd Endorsement – go to the Deped Region office to have the final approval of your Travel Order. All papers are stamped and singed there so it’s good to have photocopies or self-copies of them as proof or reference.

Wait for your Travel Order to be released.

The original docs will be left in your hand. You’ll need them to show at the immigration officer at the airport upon your flight abroad. Bon Voyage!

Important Notes:

This process was based from my experience getting a Travel Order for my mom who is an Elementary teacher. Some steps and procedure may differ slightly if the applicant has another job or position or is in another department. The Liaison officer in your agency knows the procedure in case you want assistance. Good day!

Fehl is the founder of Philpad and has been writing online for 12 years. She has a bachelor's degree in Accountancy and a background in Finance. She is a licensed Career Service Professional and author of a poetry book at Barnes & Noble. In her spare time, she likes to travel and discover new places.

94 thoughts on “How to get a Travel Order – Form, Letter Philippines”

  1. hello. im just curious po, what if hndi mo ideclare n government employee k, especially for family vacation ang purpose ng travel for just 3 days, can they check n government employee k and look for a travel authority?

  2. Pls. Send DepEd email add where I could follow up my permit to travel abroad. Thank you for those who will reply.

  3. hello po…public teacher po ako…magtratravel ako this coming August 28 to September 1 in Thailand…pero yong letter of intent ko ay hindi jive sa vacation leave na ibibigay sa akin( 3 months) …hindi po ba questionable sa immigration kung naka-appear sa travel order ko ay 3months and yong plane ticket only covers 5 days? pahelp po

  4. Hi , papa ko kasi nagpasa sha mga last week of January pa ng mga requirements. now finollow up nya. wala pa din daw. pinapapunta sha sa admin pasig. Is it? papadala ba mismo ung authority to travel or need puntahan sa admin pasig?
    Thank you in advance sa answer.

  5. Hi, im a public school teacher, i applied leave for travel abroad.. my approved leave is on april 24 but due to some reasons i have to travel in May instead of April 24. Am i still allowed to travel or i need to change the dates of my leave? Thank you!

  6. Hi, currently doing this for my girlfriend who is a teacher. Each step of the way the tax department has asked for money for fees and processing, about 150,000 pesos. Is that normal?

    • ako from deped din teacher din ako

      hayyyy dami palang needed

      first magpapaalam muna sa principal if ok kay sir gawa ka ng letter address kay principal about sa date and reason for travel

      2nd school clearance, form2316, bank certificate,pssport,photocopy of passport then division clearance medyo matatagalan it takes a month daw po

      kasi from division namin then regional ,central then regional ulit lastly sa division ulit

  7. hello po ,im ms jen isa po akong public school teacher po ask ko lang po what if hindi ko po ideclare na public school teacher sa form po …hindi po ba nila malalaman ?

  8. Hi i need your help im a government employee who plans to travel in japan this june. The date of my applied travel order is from june 3 to 10 which is sunday to sunday do i have to strictly follow that date in booking my plane ticket or i can adjust my plane booking to june 2 to 9 anyways the change of date does not affect my applied leave of absence which is june 4 to 8

  9. Good Day!

    Isa po ako ng OFW na kasalukuyang nagtatrabaho s Abu Dhabi. Isa pong Guro sa pampublikong paaralan ang aking asawa. Nakatakda po syang bumyahe ng Abu Dhabi ngayong Mayo. Kailangan pa po ba nya ng Travel Order kahit po bakasyon sa eskwela?

    Maraming Salamat Po!

  10. Hi. Good day, I am teacher of Alternative Learning System – Deped. Do i need to provide the travel permit? i want to declare kasi sa immig na teacher ako sa ALS. Als kasi is under government din siya pero hindi kami katulad ng mga teacher sa formal school.

    • Hello po, mag inquire lang po ako, may kakilala po ako teacher from private school na magbakasyon sa Singapore this coming April 23-26, 2018. Since nakavacation naman po ang school, need pa ba ng travel authority para sila makapagtravel?

      • For the reference of others, if private teacher po no need na ng travel order. Based on my own experience. Di nga rin po ko nag apply ng leave. XD I traveled last February 2019. First time 🙂

        • Hello po! I just wanna ask if ever a private school teacher wants to travel abroad during semestral break, is there a need for him/her to ask for a leave permit or an authority to travel letter? first time po kasi magtravel. Thanks in advance.

  11. Hi ask ko lang po what can be done para makaalis for abroad , if yung full name sa passport is my maiden name then ung travel order issued sa akin is my married name? Thank you po?

  12. How about po sa mga job orders/contractual with no leave credits? Di po kasi kami bibigyan ng travel authority. Btw, I work at a local government hosp.

  13. My travel request was disapproved because the reason is not valid according to our SDS. I was so honest in my letter that my daughter is getting married come summer so we need to have a family vacation before her wedding. Sadly, my request was disapproved. We already have our visa and plane tickets pa naman. What will I do.

  14. The effectivity of my resignation is june 5, 2017….my travel is on june7,2017 will i still secure travel clearance from the department? Got clearance from my division, deped ncr and ombudsman.
    Many thanks and more power

  15. Hi. ask lng po, kung yung paper na pina pirmahan sa district yun na din yung papipirmahan sa division and region?clarify ko lng po,or 3 letters yung gagawin na nka address sa 3 offices ?

  16. Sino po ba mag sign nang authority to travel form ko?Public teacher po ako.kakapasa lang sa region yung papers for leave of absence without pay .Saan ba ako hihingi ng TO? dapat ba talaga ipakita ko sa immigration yung TO AT leave form ko?


  17. HI! I am a public school teacher. and I’m going to spend my Christmas vacation in Singapore and Malaysia. Dec 22-26 sa Singapore kami and 26-28 sa Malaysia. Hindi po ako nagfile ng travel order. Dapat po ba hindi ko na lang ideclare na public school teacher ako? Ano po kaya dapat kong gawin? Salamat!

    • Getting a travel order will take a month to be processed (based on my own experience). Since it’s late for you to file, you can risk not to declare that you’re not a teacher in public school just present other IDs pero if ever magtanong about your employment dapat meron po kayong back up plan for that.

      • I got the approved travel order for my mom in two weeks. We were in a rush so I did all the process and application personally going to each office

  18. Good Afternoon ! I am a public school teacher ( national ). I was invited by my brother to spend the christmas vacation with them in malaysia. This will be on Dec. 16-28 of this year. May I ask if i still need to ask permission / leave of absence from my principal or can i address my letter directly to our division supervisor ( Pasig ). Its my first time to go out of the country.

    • Hi, you need to follow the steps above and the documents above. Yes, you need to file leave. See the process above to learn more

      • Hi po my daughter apply for leave last october pa until now wala pa pong reply please help us what to do,sa monday na po flight nya papunta dito sa hongkong to visit me sana

  19. Ask ko lng po,ano pa kya ang pwedeng ipakita sa immigration officer kng wlang permit to travel dhl bwl po magbgay ng permit to travel kpg my pasok po..public teacher po kc ako,balak ko po kcng magtour for 3days lng,thanks po

      • Madam/ closing po tyo ngayon april n may. ,may plano po ako mag bakasyon sa malaysia for 23 days lang.ang balik ko any may 20,2017..ang tanong,kailangan pa bang ng permit to travel abroad since vacation naman tyo.
        salamat po.

  20. It is possible po ba that the Division office /Principal’s Office will not issue a travel permit/order if Im going to travel abroad during school days? Thanks

  21. Good day po. I’m a public school teacher po. Mag ttravel po ako sa HK this June 2016. Since wala pa akong passport at kukuha palang, hahanapan po ba ako ng travel order pag kukuha ng passport? Saan po kayang government agency ako hahanapan ng travel order? Pwede bang malakad ng 1 week ang TO from 1st to 3rd endorsements? So ako po pala ang magdadala ng papers sa Regional Office? At ilang days po kaya ang releasing ng Travel Authority. Thanks po.

    • Hi po! I will be travelling to Japan this Sunday and I am a public school teacher also. Hindi po kayo hahanapan ng TO pag kukuha pa lang kayo ng passport. Sa immigration na raw sa airport when you travel ipapakita ang TO. Sa amin sa Cebu, kailangan iprocess ang TO one month before your travel date. Kung gusto ninyong mapadali ang proseso, personal ninyong lalakarin yong papers. For my case, ang liaison officer lang yong ng process kasi I had seminars. Mga 3 weeks po lahat ang processing kung hindi nyo personal na lalakarin. hope this helps! 🙂

      • Hi po Ma’am, I just want to ask about the process in getting TO dito sa Cebu. Public school teacher din po ako at naguguluhan kung ano ang una Kong gagawin. Salamat po

  22. hello po, you mentioned na public school teacher mama nyo. How did she got employment certificate and ITR. Just asking since needed yun for applying for tourist visa. Thanks!

  23. Hello po! Newly appointed teacher lang po ako, magsstart po ako this June, gusto ko magtravel sa HK this May, do I still need travel order? diba po sa immigration pinapakita ang travel order? Nagresign na ako sa work ko and wla akong mapapakitang documents stating na employed ako, just my PRC ID. Hope you can accomodate my question. Thanks

    • If you are not yet a public school teacher in service, then don’t declare you’re a teacher. Di ka nila hahanapan ng TO

  24. Hi maam gudevening i will be out of the country for vacation in singapore this march 26-31 only
    How many days is the process of travel permit?
    Thanks in advance.

      • hi. my mom got her request denied from regional office. she is also a teacher and leaving in 2 weeks for a 40-day vacation in europe. do you know how to get an appeal? thank you. im desperate.

        rrgards. frans

        • Hello francis, same situation with my mom who is also a public school teacher.. The travel order was not signed by their regional office and we dont know what else can we do.. If you have any action or idea you have done.. We would appreciate it so much you share it with us.. Can you send me a private mail?

  25. Hi Mam, I’m a public teacher. I’m going to travel this April and it’s vacation. Do I still need to show a leave form or not?
    since it’s vacation.. thanks

  26. Hello. I am an American going through the fiance’ visa process (we’re down to the CFO seminar, the last thing, we thought). My fiance’ is a school teacher in a public school. She is, essnetially, immigrating here to marry and stay permanently. We are having a debate as to whether she should acquire a “Leave of Absence’ (which, I argue, really isn’t the case as she has no intention of returning to teach), OR, whether she should just resign (which, again, I argue that with a resignation I do not see why ANY ‘travel order’ is required). Please help!! I went ahead and booked the flight for 3 weeks from now, and we don’t need anymore surprises or delays. In short, what is the suggested…and required…procedure for my teacher fiance’ to leave her position, which we need to do NOW, roughly a month before the school year officially ends. Many, many thanks.

    • I think the best option for now since you have minimal time is to to let her file a leave and have a TO. Follow the steps above in getting a travel order. It is much faster to let herself process the papers than letting a liaison officer from her school do it because she will be directly face to face with the authorized signatories, thus much faster to get signatures. Resigning takes a lot of process and papers, I think she might need more than 3 weeks for that

      • Hi! ask ko lang po kung mag lodge ako ng tourist visa online kelangan ko pa po ba ipanotarized lahat ng documents kahit original copy na siya like marriage cert, birth cert etc.? pati rin po ba doc ng husband ko ? kasi scan lang po sana nya tapos send na lang nya sa email ko, nasa aus po kasi siya.

        salamat po

    • Hello po..nagpareserve na po ako ng ticket puntang hk kahit dpa ko nakakapagpaalam sa principal namin iniisip ko po kung papayagan ba ako kase mag to tour lang po sana kmi ng pamilya ko 3 days..nabasa ko kase na parang pag di valid ang reason hindi ata bbgyan ng travel order pano kaya yun eh nagpareserve na ko ng ticket ang flight is november…sana may makatulong sken pagsagot sa tanong ko…salamat

      • Valid naman po ang reason nyo, sabihin nyo sa letter, special trip po iyon kasi first time abroad with your family. To help you get approved, choose the days na walang occasion or seminar para payagan ka

        • Pwede po bang mag tour outside the country sa October, semestral break? I want to experience Autumn.
          I’m a public elementary teacher. Do I neen T.O.?
          Will it be approved?
          Please respond.

  27. February po ngyon balak pong n tiyuhin ko n ipahatid sa akin ung biyenan niya sa Australia mga isang buwan dw po ko magbabakasyon dun sa April o May po sana. Kailan po b dapat umpisahan ko ang paglalakad ko ng permit to travel although wla pa pong exact date ang alis ko ??

    • Kamusta po mam? Kamusta po ang naging processing niyo po at sa vacation niyo po? Planning dn po aq nxt summer. Hingi po sana aq ng tips. Thanks n Godbls.

      Good day po ma’am. Newly hired po aq, plan to visit my sister this summer for 15 days. Pede n po kayang magfile ng leave of absence and travel order ngayong december kahit sa april p yung trip? Thanks po Godbless.

  28. Hello po, ask ko lng po if may idea kayo kung ang Deped mag aaprove ng 30days vacation , summer naman po (april 1-31).going to london sana. Thank u po.

  29. Tp says u need clearance for 30 dsys leave? Is that mean for a week holiday in Singapore hindi na need ng clearance ? Paki clarify po

  30. Hi, can you show to us the exact/final copy of the travel order issued by DEPED? The one that will be presented to the immigration. Another po is, kelangan pa po ba mag-attach ng invitation letter coming from the person who invites you or ok na yung letter of intent? thank you..hope you’ll reply please.. God bless

    • Hi, unfortunately can’t find a copy anymore. Invitation letter is not required by Deped however it may be required by the Immigration when you leave the country so you better prepare an original copy

  31. Hi Fehl,

    I am a teacher as well however not under DepEd but im under the Local Government of Makati Should the President of school be the approving body or should the College Dean’s approval is enough? another question Im leaving Dec 29 to Jan 1 do I still have to ask permission ?


  32. My friend was a retired public school high school teacher, do he still need to secure a travel clearance though he had already secured clearance from DepEd and from Ombudsman?

    Salamat po,

  33. I am a public school teacher. Do I need to request for travel order if I go to Thailand this summer vacation for 5 days only?
    or the travel order is for those teachers who leave during school days?

    • Travel Order is for all government employees who travel abroad. Since you are under Deped, you need it even if you travel on weekends or summer vacation coz during those days, you are still in service and getting paid right? Unless of course you have resigned

    • It took about 4 days coz the officers who needed to sign the papers were not always in the District Office so I had to return another day for the signatures. If all signatories are there, it would only take a day or 2 🙂

      • Ilalakad ko din po yung travel order ng mother ko na elementary school teacher din. Ung mga resquirements posted above un lang po talaga yung need kong dalhin? Thank you.

  34. Gud eve, wanna ask bout travel order. Ilang days po ang process? From d district? To d division and regional..???
    Hoping for ur response. Thanks

  35. Hello po,

    I wish you can help me. I am applying for work in Canada. I am a teacher here for 6 years now. Do you have an idea of what travel documents do I need to present upon exit in the Phils.
    Thank you so much for your time.
    God bless.

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