How to upload SSS R3 Collection List online without USB and without going to the SSS office? It’s so easy and simple. Now, all registered employers of SSS can upload R3 reports online and submit collection lists online without going to the SSS branch and office to pass USB and Diskette containing the said files.
I’ve been waiting for this feature to work successfully and now the wait is over. I have uploaded our recent R3 reports using the online feature of SSS for employers. I think it’s cool and very convenient. Imagine how much time and how much gas we could save because we can submit R3 without driving to the SSS office anymore and without using USB and diskette to pass those monthly contributions collections requirements to the SSS.
I’d like to take this opportunity to congratulate and salute team SSS because after the Latest SSS Contribution Table for 2014 was released, all stuff and transactions seem to be easier and paperless. UMID cards are also being sent quicker. I want to thank everyone too for making our past post viral all over Facebook and Twitter. To thank you more, I am sharing this post about uploading collection list online with screenshots.
Before you do the manual online uploading of files, make sure you have done the posting of R3 reports on your computer. If you don’t know how the R3 Project works, read this post “How to Use the Latest SSS R3 Program” we made to easily do the job. If you’ve already generated reports, proceed to the steps below.
Upload and Submit R3 Collection List Online
1. Log in to SSS as an Employer.
2. On the Dashboard, tap Transactions and choose Submission of Contribution Collection List (R3)
3. Select Upload Collection Lists as shown below:
4. Fill in the information required – Receipt Date, Receipt Number, amount paid and then upload the SSS Text File you saved in your computer from the R3 Project File Generation. Remember, upload one month at a time.
5. Check the details you have entered and make sure they are accurate to avoid errors in uploading. Then click Upload and then OK (as shown below).
6. You’ll then receive a message like this below:
7. You’re done and print the confirmation message as proof and reference for future needs.
To know more about your company’s complete payment history, just log in your employer’s account. Make sure though you are an authorized signatory or authorized personnel of your company to do the SSS stuff of your employer. You can check if all months are already posted. You can also check any discrepancies by going to the R3 and R5 reconciliation. You can do all this stuff checking by going to Online Inquiry via your account’s Dashboard.
Related article:
Hi! Please send me a copy of the SSSS R3 gen file. Thank you.
Hello, i have submitted an ML2 with error. There was an email sent that the file i uploaded was not processes because of invalid values. However, it does not state on how should i process with it. Will appreciate your help on this. Thank you.
Hi po, how does the R3-R5 reconciliation work? i already upload R3 collection lists (January-March via USB, April to July 2014 via online) but in the reconciliation only the March was reflected. Does this mean that the employees contributed werent posted as well? Thanks for the feedback!
Nope, the employees contributions will be posted automatically on SSS database once you received a confirmation in the USB/ R3 submission.
Actually, our companies March and April R-3 contribution was not yet posted online because there’s a mistake regarding the payment and computations of the contributions. I already go to the SSS and paid the remaining balance(kulang) on the contributions of our two employees.
My question is how can i post the r3 online if i have two receipts? One is the bank receipt where we first paid our March and April contributions and the other one is the receipt of our balance (which was counted as underpayment). Please please, help me with this one. I already asked someone in the SSS office, but she seems like out of her mind and can’t answer me properly. LOL. Thank you!
i’m thinking na pwede ko silang iupload pero magkahiwalay. Bale, mafifill yung kulang ng two employees pag inupload ko na yung remaining balance receipt. What do you think? 🙂
When I used the online upload, it only accepts 1 receipt per month. Meaning if you used 1 receipt for 2-3 months, you cannot upload it online. So I just posted the other months using R3 program and submitted via USB to SSS. I honestly didn’t encounter yet 2 uploads with underpayment. I think that should be done by SSS since there is no feature in the R3 about additional amounts for underpayment. None that I know of. If I missed it, please tell me. 🙂 LOL Have a great day!
Thank you for your response. 🙂 I already resolved this problem, i encoded the first receipt that i have with the total amount of the two receipts. I just give it a try, then it’s okay pala. I thought it will make an error since the first receipts amount is not tally to the whole amount. Thank you thank you for this and to this blog.. 🙂
Wow, that’s good 🙂 Thank you for sharing that method. Will help a lot of people with similar experience. God bless!
Hi Ms./Mr.
Paano po po mag uplaod ng more than 332?
Pag nag aupload po ako ng mga 400 plus hanggang 332 lang ang mga employees na lumalabas at di na s’ya parehas ng Total Remittance.
Sana po Matulungan nyo po ako..
Salamat
DO the uploading via R3 program software instead of online.
good day ma’am ask ko lang i’m trying to upload r3 text file and i always got an error message saying “Termination Date not within applicable/previous month.” Applicable Month is Nov 2012 and date of termination of a certain employee is March 2013…why do i get that error? do i still need to add the employee in R1-A even if he/she is already terminated? pls help thank you…
A blessed day! Thank you so much for all the SSS-related info you’ve been sharing. I find them very useful. It’s what I’ve been following since I registered our kasambahay.
Just a question. I’ve been trying to register as an employer at the SSS website. However, I’ve been encountering this error message: Date of coverage is not the same with SSS records.
I’ve been entering the date of employment which was indicated in the SSS Employment Report Form (R-1A). I also tried using the date received by SSS and the date I submitted the application. However, the same error message keeps popping up. Have you by any chance encountered this problem?
Thanks and God bless!
You’re welcome! Check out the certificate of registration SSS has issued to your company. The coverage is written there. You should use that coverage
Thanks for your prompt reply! I am a household employer. Hence, I did not receive a certificate of registration. I only have copies of Form R-1A (SSS Employment Report) and the PPS-HEUR1 Form (Household Employer Unified Registration Form). What can I use in this case? Thanks and God bless!
Use the date on the first receipt when you first paid SSS contributions
Tried your suggestion but the date of coverage still not match the record of SSS records. Anyway, I called up the SSS Call Center. Learned from their personnel that my employment report has not yet been encoded. I was instructed to call my SSS servicing branch to follow up the encoding.
Thanks a lot for your help! God bless!
Phew! I’m glad you have known the real problem 🙂
First payment was over-the-counter at BPI and the second one was in SSS-Shaw Blvd. Both payments were underpaid/not tally with the SSS contributions. We only have one employee. For the first month I think I had the old table of contributions and I didn’t know the P10 EC was included so I paid only P1,050. For the second month, I paid 1,100 accdg to the new table of contributions then I added the P50 for the discrepancy the past month- P1,150. For both months, I should’ve paid P1,110. Thanks very much for the help!
Hi! What if I had been paying the wrong contributions (I’m a newbie and I didn’t know I had to include pa pala the 10.00 EC, so my total would always be short of 10.00). With the program, it won’t accept the figures that I actually paid for the SSS contributions. Do I have to input the correct figures then just make the necessary adjustments? Thanks very much!
You payment won’t be accepted by the cashier if your SSS amount and EC amount are not listed and tallied according to the latest SSS Contributions table. I wonder how did you pay and how much and how many employees…
kindly send me a r3genfile kasi yong ibinigay ng sss office ay d maopen ang file maintenance. Yong una ayos pa ang kaso yong mga na e save ko sa usb ay blanko.Inulit ko ayaw ng gumana.
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How about create contribution list ? how does it work and what are the steps. Thank you. !!
Please read the related article about How to Submit SSS R3 Reports and Generate File here in Philpad
mam ung r3 file nagbago sya ng format naging notepad po cya panu po ung gagawin para mabalik sya s dati nyang file format??
That is strange. It will not change to another format. You are just seeing a Notepad-like icon when you view it probably because of your computer. Save it in your USB anyway and SSS will accept it.
after the r3 upload, how soon it will be posted in the employees contribution? thanks!
Automatically
but how come ours does not reflect on our employees account? i logged in to my personal account as a member but the r3 i’ve posted using our employees account is not yet posted. 🙂 thanks!
IDK maybe their system is under maintenance when you posted or currently under repaid or updating. Usually, once the R3 were uploaded, you’ll see them right away.
Hi again! We paid our contribution thru bank. Days after, it is still not posted in the cash col payments. i usually pay at sss counters. this is the first time i payed in the bank. matagal ba talaga mag post pag sa bank binayaran? how long. many thanks!
Yup, medyo matagal pag bank or payment center. That is why I always suggest to pay at SSS mismo
Gooday, earlier today I’ve tried uploading my r3 file multiple times but the website does not seem to recognize my generated r3 file. Whenever I try to upload the file named R3080XXXXXXX (placed X’s an an example) the websites says “Unknown error occurred while reading file. Loading is cancelled.” on red text. Anyone know why this is happening? I can assure you I’ve done the procedures from generating an 3r file correctly.
It also happened with me several times. It’s mainly due to SSS website issue or internet connection. I uploaded the thing at night so not many users visit SSS
once uploaded online, how long do you think it will it be posted? our accountant uploaded our file 2 weeks ago and upon checking our account, it is still not posted.
ganyan din samin.. nakakainis lang.. lage pa error lumalabas.. bwisit naman
Hi Mam, i already uploaded collection list per month, do i still need to go to sss branch? what documents (hard copy) should i submit to the sss office?
Do i also need to create collection list online?
thank you so much for your time Ms Fehl. God bless.
If you have received the confirmation from SSS about the uploaded collection list like shown in the article, no need to upload again by submitting USB file.
To Rhonel Castillo, in case your above question/problem (March 21, 2014 at 2:17 pm) has not been answered yet. You may try changing the file type on the open dialog box. The default is “Custom Files” change it to “All Files” so that you can view all the contents of the folder you are accessing.
Thanks for your kind assistance 🙂 God bless!
HI, Im trying to upload our November 2013 contributions, i attached the file but not working, i tried to manually encode but still not working. Eto ung laging sinasabi,
The following problems were found in this form:
Payment details entered are currently not yet posted in SSS records. To verify posted payments, you may access “Online Inquiry”, select “Payments History” then “Cash Col Posted Payments”.
If payment is already posted in the “List of Contributions/Loans Payments”, you may submit the Contribution/Loan Collection List online.
Can you help to solve this one?
Check out the Cash Collection Posted Payments. If the contributions for the months you are trying to upload online are already there, then you can upload them. Please read the article above.
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hello ma’am pano po yun na blocked daw po ung account ko sa sss website?
Request a reset of your account if it is blocked
HI, I am trying to upload text file, however, when I browse a file from my desktop where i saved my text file including the transmittal and employee list, the text file does not appear, only the the employee list and transmittal are visible. I tried also copying the text file from my folder into the desktop, but same problem appears, browsing selection file of text file is not visible. what to do?
It sounds like a default program to view the text file from your computer. Usually, we don’t have to change a format of the file. Just browse and upload it without opening it then the system will accept it.
same problem with Mr. Ronel. kahit naman po hindi namin e-change ang file format, hindi pa din visible ang file pag nag browse for attachement na. ano po ba ang dapat gawin?
Hi, i would like to ask? ano po ba mean ng “EDIT THE HEADER OF THE FILE AND SAVE FOR UPLOADING” sa BROWSE po yan… direct upload ko na lang po ba yung TextFile? or me i-edit pa ako????? confused here..^^
repeat your upload, I also encounter that problem, sometimes it’s because of their website server loading issue
hello po, paano po pag quarterly ang payment? Hindi na kasi magagamit ang receipt once na submit na yng collection list…ang ibig kong sabihin, pag halimbawa nagbabyad ka quarterly tapos, isinubmit mo ang first month, pag submit mo uli for the second month, ndi na available yng receipt…
Yes, that’s the problem with uploading quarterly payment details, the system will only receive one receipt number. In that case, the first month on the quarter. I already asked about that problem with the SSS staff and I had no choice but to submit USB for the 2 months.
mam pag no header found anu po kaya yung problem?
It’s a usual issue when uploading online because the SSS website needs faster speed and improvement. Try uploading again in a less-busy time like early in the morning or night time.
I always pay quarterly and I tried submitting the R3 online but my problem is I can not post it using the same receipt number. Do you have any idea as to how to solve this error..thanks..
Hi!Can you specify which sss textfile?cause i always get an error when i upload the transmittal certificate txtfile..Thanks!
Hi tawing, iba ung SSS Txt File sa transmital certificate, gan2 itsura nung txt file na kailangan, R30208323818012014.02131856, yan parang ganyan, dun mo xa makikita pag clinick mo ung Create SSS Text File under File Maintenance